West Hartford Art League Policies
Weather Closings
Please note: we follow the West Hartford Public Schools. If school is canceled in West Hartford, our classes are also canceled.
All canceled classes will be made up at the end of the ten week session.
Accessibility:
Our Saltbox and Clubhouse buildings are both fully accessible with ramps that lead into both buildings.
The Saltbox Gallery has an accessible parking spot at the back of the building which leads to a ramp that enters the gallery space. The Saltbox Gallery also has a fully accessible bathroom.
The Clubhouse building has an accessible ramp off our parking lot that leads into our gallery. We are in the process of adding a ramp that will lead directly into our back classroom but in the meantime, access is made through our gallery. Please inform the office prior to your class if you would like this entrance made available when the gallery is closed so we can accommodate you. (860) 231-8019 or registrar@whal.org
Schedules
The West Hartford Art League holds year round art instruction for adults and youths in the form of weekly daytime and evening classes Monday - Saturday in the fall, winter and spring, and a daytime camp for youths during the summer. Special weekend and one time workshops are held throughout the year taught by a varied group of instructors. The West Hartford Art League activel seeks to attract qualified persons to join its faculty and staff, and encourages diversity in its student body.
Membership Fees
Membership fees are non-refundable.
Enrollment and wirhdrawal policies
For courses to be conducted a minimum enrollment is required. In addition, there is a maximum enrollment based on the studio size, equipment and the instructor's requirements. Class sizes are limited and are filled in the order received. Registrations will not be processed without payment.
In the event that a course or workshop is cancelled due to low enrollment, notice will be given, via email, ONE WEEK prior to the course or workshop start date. We encourage you to register early to avoid cancellations.
You may wirhdraw from class one week prior to the start of class and receive a full refund (minus a $35 registration fee) Notice must be given in writing.
There will be no refunds if you withdraw after that, unless we have a waitlist and another student enrolls in the class.
Workshop withdraw policies: If you have registered for a workshop, cancellations must be made in writing two full weeks prior to the start of the workshop to receive a refund (minus the $35 registration fee).
No refunds will be given for any reason other than a medical emergency with a written Doctors notice, after the first class.
Attendance
There are no make-ups or refunds if a student cannot attend a regularly scheduled class or make-up class or workshop. The West Hartford Art League is not able to pro-rate classes, for any reason, so timely registration is essential. Students who cannot attend a regularly scheduled class or workshop cannot substitute another person in their place.
Holiday Closings
The Art League will be closed on the following holidays: New Year’s Day, Martin Luther King Jr. Day, Memorial Day, July 4 (Independence Day), Labor Day, Thanksgiving and Christmas (December 25).
Weather Closings
In the event that West Hartford Public Schools are closed or delayed, the West Hartford Art League will be closed as well. Classes or workshops not held due to bad weather will be rescheduled according to studio availability. There are no refunds due to classes or workshops not held due to bad weather. If a class needs to be cancelled for any other reason, instructors will contact students to let them know.
Waiting Lists
Class sizes are limited and are filled in the order received. Early registration will help to ensure that classes don't get cancelled due to low enrollment. Once a class is filled, you will be put on a waiting list for cancellations. Spots that open will be filled in the order the waitlist was filled.
Course or Workshop Changes
The West Hartford Art League reserves the right to change its calendar, withdraw or modify courses or workshops. The West Hartford Art League reserves the right to use substitute instructors, as needed. Classes or workshops not held due to bad weather or instructor's absence will be rescheduled according to studio availability, typically the week after a session ends. There are no refunds due to classes or workshops not held due to bad weather or instructor’s absences.
Class Cancellations
In the event a course or workshop is cancelled due to low enrollment or teacher's absence, notice will be given ONE WEEK prior to the course or workshop start date via email. If the West Hartford Art League cancels a course or workshop, all fees will be refunded to the student.
Class Levels
All adult classes are designated as beginning, intermediate or advanced. Children should be enrolled within their designated age group. Teenagers (16+) are welcome to join adult classes on a case-by-case basis; please call the office to discuss enrollment. Our staff is happy to field other questions about the appropriateness of any class.
Accomodations:
Any individual requiring an accommodation to participate in an art class should notify the office two weeks prior to the start of class. Please contact the registrar by email ( registrar@whal.org) or by phone (860) 231-8019 on Monday, Tuesday or Friday, 9-1 pm.
Behavior
The West Hartford Art League reserves the right to require the withdrawal of any student whose conduct is deemed inappropriate. Smoking is not permitted in any of buildings. Drinking is prohibited in the classroom and is limited to gallery space during gallery receptions and special events.. Faculty, please remind your students that there is no eating or drinking in the classrooms. Thank you for your help in keeping our building beautiful, safe and clean!
Photo Waiver
The West Hartford Art League occasionally documents classes using photographs and video for publicity purposes. These images are used in the course brochure, advertisements, and other publicity materials for the benefit of the Art League. Registration in a course at the West Hartford Art League assumes permission to photograph you and/or your artwork, and to use your image in publicity materials, unless you inform the photographer that you do not wish to have your picture taken. If you prefer that the West Hartford Art League not photograph your child for publicity purposes, please notify the Art League office at the time of registration.
Purchased Gift Certificates
Gift certificates will be honored up to five years after date of issue. Gift certificates may be use for one class. If there is a balance, it may be used as credit towards an additional class.
Covid-19 Policies
Find Covid-19 policies here.